Microsoft OneNote Keyboard Shortcuts for Windows and Mac

Common Keyboard Shortcuts Ctrl + M Open a new OneNote Window Ctrl/Cmd + Z Undo the last action Ctrl/Cmd + Y Redo the last action Ctrl/Cmd + A Select all the items on a current page (to expand the selection, press the keys again) Ctrl/Cmd + X Cut the selected text or item Ctrl/Cmd + C Copy the selected text or item to the clipboard Ctrl/Cmd + V Paste the contents of the clipboard Ctrl/Cmd + K Insert a hyperlink Ctrl/Cmd + B Apply or remove bold formatting Ctrl/Cmd + I Apply or remove italics formatting Ctrl/Cmd + U Apply or remove underline formatting Ctrl/Cmd + Alt/Option + 1…6 Apply heading style from 1 to 6 of the current note Ctrl/Cmd + Period Begin a bulleted list Ctrl/Cmd + / Begin a numbered (sorted) list Ctrl/Cmd + Shift + N Clear all the formatting applied to the selected text Ctrl/Cmd + L Left-align the selected paragraph Ctrl/Cmd + R Right-align the selected paragraph Ctrl/Cmd + O Open a OneNote notebook Ctrl/Cmd + T Create a new section Ctrl/Cmd + N Create a new notebook page Ctrl + Shift + G Move keyboard focus to the section list Ctrl + G View the list of notebooks Ctrl/Cmd + Shift + T Select the page title Ctrl/Cmd + P Print the current page Page Up Scroll up in the current page Page Down Scroll down in the current page Tab Increase the indent by one level Shift + Tab Decrease the indent by one level Ctrl/Cmd + 1 Mark or clear the To Do tag Ctrl/Cmd + 2, 3, 4, and 5 Mark or clear the Important, Question, Remember for Later, and Definition tag Tab key, after typing a new line of text Create a table Tab key Create another column in a table with a single row Enter/Return Create another row when at the end cell of a table Ctrl/Cmd + Enter/Return Insert a row below the current row in a table Alt/Option + Enter/Return Create another paragraph in the same cell in a table Shift + Enter/Return Insert a line break Ctrl/Cmd + S Synchronize the current notebook Ctrl/Cmd + Alt/Option + L Lock all password-protected sections Windows Specific Shortcuts Home / End Move to the beginning or end of the line Ctrl + Left / Right arrow key Move one word to the left or right Backspace / Delete Delete one character to the left or right Ctrl + Backspace / Delete Delete one word to the left or right Ctrl + Down / Up key Go the next or previous paragraph Alt + Shift + Right / Left arrow key Increase or decrease the paragraph indent Alt + Shift + Up / Down key Move the selected paragraph up or down Ctrl + Shift + H Highlight the selected text Ctrl + Shift + C / V Copy or Paste the formatting of the selected text Ctrl + Hyphen (-) Apply or remove strikethrough formatting Ctrl + Shift + Equals sign (=) Apply or remove superscript formatting Ctrl + Equals sign (=) Apply or remove subscript formatting Alt + Equals sign (=) Start a math equation or convert the selected text to math equation Windows logo key + Period Insert emoji or symbol Alt + Shift + Plus sign (+) / Minus sign (-) Expand or collapse an outline (you can selectively expand or collapse the outline at each level) Ctrl + Alt + Shift + N Create a new subpage below the current page Ctrl + Alt + M Move or Copy page to another location Ctrl + Alt + G Move keyboard focus to the page list Up or Down key / Ctrl + Page Up or Down After moving keyboard focus to the page list, press these keys to switch between pages Ctrl + Tab Go the next section Ctrl + Shift + Tab Go to the previous section Alt + Shift + Up / Down key Move the selected page tab up or down Ctrl + Home / End Scroll to the top or bottom of the current page Ctrl + Alt + Shift + Plus sign (+) / Minus sign (-) Zoom in or out Ctrl + Alt + A / S Create or Stop the recording Ctrl + Alt + P Play the selected audio recording Alt + Shift + D Insert the current date Alt + Shift + F Insert the current date and time Ctrl + Alt + R Create a column to the right of the current column in a table Ctrl + E Open a search to search all currently opened notebooks F9 Synchronize all notebooks F6 Jump between the tab bar, navigation pane, and the page canvas Left or Right arrow keys Move between the tabs on a ribbon (Home, Insert, Draw, and more) Spacebar or Enter Perform the currently selected ribbon command (when the selection is over Navigation button, press Spacebar to enlarge the OneNote canvas) Alt + Down arrow key Go to the next note container Ctrl + Shift + M Insert the author name and last modified time stamp Windows logo key + Shift + S Copy a screen clipping to the clipboard macOS Specific Shortcuts Cmd + Left / Right arrow key Move to the beginning or end of the line Option + Left / Right arrow key Move one word to the left or right Delete / Fn + Delete Delete one character to the left or right Option + Backspace / Delete Delete one word to the left or right Option + Down / Up key Go to the next or previous paragraph Cmd + ] / [ Increase or decrease the paragraph indent Option + Cmd + Up / Down Move the selected paragraphs up or down Ctrl + Cmd + H Highlight the selected text Option + Cmd + C / V Copy or Paste the formatting of the selected text Ctrl + Cmd + Hyphen (-) Apply or remove strikethrough formatting Option + Shift + Cmd + Equals sign (=) Apply or remove superscript formatting Option + Cmd + Equals sign (=) Apply or remove subscript formatting Ctrl + Equals sign (=) Start a math equation or convert the selected text to math equation Ctrl + Cmd + Spacebar Insert emoji or symbols Ctrl + Shift + Plus sign (+) / Minus sign (-) Expand or collapse the outline (you can selectively expand or collapse outline at each level) Cmd + N then Option + Cmd + ] Create a new subpage below the current page Cmd + Shift + C / M Copy or Move page to another location Ctrl + Cmd + G Move keyboard focus to the page list Up or Down key / Cmd + Page Up or Down After moving keyboard focus to the page list, press these keys to switch between pages Cmd + Shift + } Go to the next section Cmd + Shift + { Go to the previous section Cmd + Option + Up / Down key Move the selected page tab up or down Cmd + Up / Down Scroll to the top or bottom of the current page Cmd + Plus sign (+) / Minus sign (-) Zoom in or out Option + Shift + Cmd + R / S Create or Stop the recording Option + Shift + Cmd + P Play the selected audio recording Cmd + D Insert the current date Cmd + Shift + D Insert the current date and time Ctrl + Cmd + L / R Create a column to the left or right of the current column in a table Cmd + Option + F Open a search to search all currently opened notebooks Shift + Cmd + S Synchronize all notebooks F6 Jump between the tab bar, navigation pane, and the page canvas (enable F1, F2 as standard function keys in System Preferences) Tab Move between the tabs on a ribbon Spacebar Perform the currently selected ribbon command (when the selection is over Navigation button, press Spacebar to enlarge the OneNote canvas) Press Fn Twice Start dictation Ctrl + Option + Cmd + L Use Smart Lookup

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